Architect/Engineer Administrative Assistant


Architect/Engineer Administrative Assistant
Keystone is currently looking for an Architect/Engineer Administrative Assistant to assist in the administration of individual projects during design and construction phases. The Administrative Assistant acts as a liaison between Clients, Contractors, Construction Managers, Architects, and Engineers.

Responsibilities include:

  • During Design Phase:
    Provide administrative assistance with the preparation of specifications, using AIA and EJCDC front-end documents. Specification development programs such as Deltek Specpoint MasterSpec/Construction Specifications. During the design phase and bidding, additional job responsibilities involve communication with printing company and plan houses; compilation of addenda’s; coordination with bidders on Request for Clarification, pre-bid meeting agenda/minutes, bid tabulations, review of bids after opening, and AIA and EJCDC Agreements between Owner and Contractors.
  • During Construction Phase:
    Correspondence, logging and processing submittals, meeting minutes, field reports, contractor payment applications, request for information, proposal requests, change proposals and change orders, and project closeout documentation. Communicate with the Client, Contractor, Construction Manager, Architect, Engineer, Consultants and public agencies.
  • Maintain filing systems (paper and electronic).

  • Capable of maintaining a workload of multiple projects with multiple staff at one time.
  • Excellent organizational skills.
  • Experience with Microsoft Outlook, Word and Excel; Adobe Pro and Bluebeam; SpecText, SpecPoint/Masterspecs; AIA and EJCDC Contract Documents Program; on-line Construction Management Programs.

Please email your resume to